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How to Schedule an Email Message in Outlook to Send Automatically

29 de January de 2022

Surely you remember Hotmail, one of the first messaging tools, but now it’s called Outlook; Now with a email account outlook.com you can send and receive messages, in addition to having access to functions such as managing calendar, storing contacts, scheduling tasks and linking it with your devices that have a Windows operating system.

But, without a doubt, the most used function is as an email mailbox, because through it, you can communicate personally or with companies, which is why it is essential to learn to take full advantage of this tool to obtain great benefits like schedule messages to be sent automatically.

How does scheduled email sending work in Outlook?

There can be many reasons why you need schedule the sending of an email, Starting from the fact that you do not want it to be delivered immediately, because it may be a non-working time, or you must send a response on an exact date, but you have some time left and you have written it before.

Or any other situation, it may warrant that you do not send the email immediately after it is written; To do this, Outlook has implemented the “Send Later” function, so that its users can schedule email shipments at a time and date determined by them. So that in this way no more sending emails at inopportune hours.

Outlook allows you to plan the sending of a certain number of e-mails so that they are sent at a certain time by the user, as long as it is a date and time later than the current one; you can schedule it to be sent from a few minutes after the current time. What’s more, will be sent according to the time zone of the programming user.

What should you do to schedule the sending of an email message?

First, you must start by writing the text of the message, write the recipient’s email, the subject and all the data required by the Outlook message form and ends up saving it as a draft. Next, when you feel that the message is ready to be sent, then you can continue with the delivery schedule.

With the Android or iOS mobile app

As a good electronic messaging service, Outlook has developed its mobile application for Android and iOS devices, which can be downloaded from the Google Play Store and the App Store. Either way, through the app you have access to all the basic Outlook features; and scheduling mailings is essential.

To start, you must download the app, enter it and log in with your email account, or create one. Once inside the application interface, what you should do is start with set quick swipe options, to do this, open the menu with the three stripes in the upper left.

outlook mobile interface

Now look for the gear icon at the bottom, look for ‘swipe options’ and check the ‘schedule’ box. continue for schedule message delivery, To do this, go back to the main inbox and select the draft you are going to send, slide your fingers over the message and a window should appear with the available options to schedule the mail.

Adjust the time and date to your needs, finish by accepting and you will have your scheduled message; it will be saved in a folder named “scheduled”, which you can access to edit, delete or view everythings scheduled messages.

From the Outlook website

The most traditional way of send a message from Outlook, it is through its website, since all you have to do is log in from your browser to be connected online to your email server. Now, after writing your email, you just have to click on the down arrow that appears next to the blue ‘Send’ button located at the bottom of the screen.

When the menu opens, you will be able to select the option ‘send later‘, in such a way that a calendar will open for you to choose the date and time you want to send the email, confirm and finish by sending the scheduled email.

application interface

Using your Windows or Mac computer

Windows or Mac system accept the download and installation of Outlook app on their systems, in fact for Windows users, when they install Microsoft Office to access tools such as Word, within the installation package comes Outlook by default.

Either way, with the application installed on your computer, You can program the messages in the same way so that they are sent automatically. To do this, on your Mac, enter the app, write the text of the email and enter the necessary information and when you are ready, look on the ribbon, at the top right, for a button with a paper plane icon, which means send, but hit the down arrow icon next to it.

The ‘send later’ option will appear, select it, and a dialog box should appear, in which you must configure the date on which you want the shipment to be made and ends. On the other hand, for Windows, in the same way, write the message, complete the information, but here you must go to the ‘Labels’ option located in the upper ribbon of options.

There, select the ‘More options’ arrow, a window will open to carry out the programming, there activate ‘Do not deliver before’ and set the desired time and date, finish by pressing the ‘Submit’ button.

ribbon labels

What is the procedure to cancel or reschedule the sending of your emails?

If you want to cancel a scheduled email, what you should do is, go to the drafts folder or outbox and find the scheduled message, open it and select the ‘Cancel Sent’ option, confirm this action and in this way the message will remain open again for correct the date and reschedule.