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How to Make a Flow Chart Using Microsoft Word? – Tools and more

18 de February de 2022

Microsoft Word is a super-useful and highly demanded tool since its inception, due to its versatility and wide-ranging utilities and its users are very involved that it is practically the ideal work tool. In this text program you can even create an Ishikawa diagram, which allows us to visualize a problem from a different perspective.

Making a diagram in Word is possible, in this article we will see how to make a flowchart, we will also see what tools we can use, to shape the context in which we want to express an idea. We will also inquire about the use of figures that will help us to shape our flowchartlet’s see below what this whole procedure is about, to analyze processes.

What figures can be used to create a flowchart using Word?

To first understand what figures we will use, we must define what a diagram is, because with this knowledge you will know what the figures and their applications are about. A Flowchart is a graphical tool that presents the sequence of processes, that intervene in the approach of a problem and visually showing the steps that intervene to solve the problem. We can determine the figures as symbols that stand out

  • The Beginning and the End (Curved-Edge Box)
  • Connector (circle)
  • Preparation (Hexagon)
  • Entrance and exit (inclined square)
  • Internal storage (box with margin)
  • Separation (triangle)
  • Fusion (inverted triangle),
  • Flow line (down arrow)
  • Decision (two triangles joined from the base)

Many others, which are functional to give structure to the flowchart, to add them you can use SmartArt or “Figures” located in the Word toolbar, from the same program we can do what you need.

Using SmartArt

This function allows with a quality of designer the implementation or creation of diagrams very well elaborated, to be able to communicate ideas and information, in a way that is not just text. You can also diagram pre-designed bullet points which is very useful. To be able to insert Diagrams with SmartArt, a few steps must be carried out.

create a diagram with quality word

First, click where you want to insert the diagram, then open the “Insert” tab, then click the “SmartArt” button, then select the category, then the type of graphic and finally accept. On each part of the chart contains text where you can enter the necessary information; for when you finish you click on close in the text control panel and that’s it.

With the ‘Figures’ section

This is a manual way of doing it to our liking without the SmartArt templates, with this it will not be as stylized as with the aforementioned tool, but you can make more didactic and personal use of this way, since it is at your disposal as it will be.

To add them we go to the “Insert” tab and then you click on figures, choose the necessary figures as you need them, by double clicking on them you can enter text or you can also right click to display the menu to add features.

How should the text be structured to include it in your diagram?

As for giving structure to the text in the diagram, it is essential because by doing this you can determine which direction the text will go inside the figure, that is, horizontally, vertically and in right or left directions as needed. You can also choose between 90° and 270° so that it is seen from the side or one letter over another horizontally but vertically.

To make these adjustments, you first right-click on a corner of the figure, in the menu that appears we follow this path Shape format> Size/design and properties> text box, here you must determine the direction to give the text. At all times we have many tools offered by the Microsoft Word program, to be able to find what you need

creating a flowchart with word

What other Word tools can be used to enhance your flowchart?

As for the diagram, we can always add our personal touch as needed to capture an idea of ​​a solution to a problem, and we can use different tools. Can add lines, format letters or add individual animations; Your own creations will give it that last touch that makes the whole project reflect your intention and effort, in this way the idea will come clearer.

add lines

Once you have the entire diagram done, you can add lines that highlight a specific part that you want to highlight on the diagram. For this we go to the insert tab and in this you locate yourself in lines, select the style and apply it, but if you don’t like it you can simultaneously press Ctrl + Z, to go back a step.

apply a format

Regarding the format, we have a wide variety, which allows us to use it for projects such as in this case diagrams, text-only documents and also to make tree diagrams, which are usually add multiple formats to give them that particular touch. For this, we only go to “Format” and you give the name of the font you have, so that the list of options to choose from is displayed, here you can also define the size.

individual animations

As for individual animations, your taste prevails, depending on what you want to achieve with this. To insert, we must have already created or defined what we are going to add, then we go to the “Insert” tab, then to “Clip Art” and from here we search for the add animation, to insert it into the flowchart